All books requested through Interlibrary Loan Services can be picked up at the MSU Library Circulation Desk on the first floor of Renne Library. Your
(or authorized user’s) ID is required to pick up ILL materials. Most articles may be downloaded via the web through your ILLiad account. If a photocopy of an article was received, and you have a campus mailbox, it will be sent through campus mail. Otherwise, it should be picked up at the MSU Library Circulation desk, this only applies if the article provided does not scan well. If you are a distance patron (more than 60 miles from campus), books will be mailed to you; articles will be scanned and delivered electronically.
Notifications are generally sent out via e-mail to the primary (preferred) e-mail address that is in your MyInfo account.
The average time required to obtain material from another source is 7-10 days. When several sources must be contacted before an available copy is located, the process may take longer. Requests that must be sent internationally usually take considerably longer than this average.
MSU faculty, staff, and students may request items owned by MSU’s Library through their ILL account (ILLiad):
- Distance patrons will continue to have all requested materials sent to them.
- Articles and chapters from books will be scanned and delivered electronically.
- Copyright compliance will be in effect:
The MS U Library assumes responsibility for the costs of Interlibrary Borrowing material up to $25.00 per item for your research needs. If you see markings on your document that indicate there was a charge for the material or an invoice is included with the document, this will be paid for by the MSU Library.
Logon to ILLiad. On the main menu, choose “View/Download Electronically Received Articles.” This will give you a list of all items that you have waiting to view or download.
If a renewal is allowed, one renewal may be granted. Please check the bookstrap for renewal status as not all items can be renewed. You may request a renewal online via your ILLiad account or by contacting the ILL office BEFORE the due date. After a renewal is requested, you may hold onto the item until notified by ILL staff of the new due date. Interlibrary loan books are subject to recall by the lending library.
Loans must be returned to the MSU Library Circulation desk, book return or ILL office by the date indicated on the item’s bookstrap. Please leave this strap on the book.
Most books, journal articles, video recordings, and audio recordings may be requested, although many libraries do not loan audio/visual (AV) materials. (You may want to check local resources such as the Bozeman Public Library or Hastings.). If you have any questions, please see an ILL staff member or reference librarian.
Many libraries lending to MSU will refuse interlibrary loan requests for the following materials that another that they might not be able to loan: print newspapers, maps, reference books, recently published books, materials on reserve or in demand at the lending library, rare items or volumes from special collections. If you are requesting a periodical, most libraries will supply a photocopy of the desired article rather than loan an entire issue or volume.
Course Textbooks and ILL
The library does not borrow required class textbooks via interlibrary loan since:
- Most of our partner libraries do not lend textbooks.
- Most libraries do not purchase textbooks.
- The very few libraries that do have textbook collections reserve them for their campus use only.
- Interlibrary loans typically circulate for two to three weeks, not an entire term.
- Failure to return items when due will result in fines, suspension of borrowing privileges, blocked registration, and may jeopardize future borrowing by the MSU Library from that lending library for any MSU student.
Your textbooks are designed to give you the basic framework for your classes. The library’s collections and services provide supplementary materials to augment your textbook. MSU Library’s reference librarians provide in-depth research assistance and information for your class, lab, studio, and field work. If you have more questions about this ILL policy, please contact Mary Guthmiller.